County of San Diego Health and Human Services Agency HHSA CalFresh Program Guide Income and Eligibility Verification System IEVS Number Page 63118 1 of 2 Revision Date 06012021 BackgroundIncome Eligibility Verification System IEVS is a computerized information system that performs data matches against several state and federal agency databases to verify certain types of income andor property The IEVS system consists of the following ten data matches Beneficiary Earnings Exchange Record BEER Franchise Tax Board FTB Integrated Fraud Detection IFDEarning Clearance System ECS Match Internal Revenue Service Asset Match System IRS Payment Verification System PVS California Youth Authority CYA Deceased Persons Match DPM Fleeing Felon Match FFM New Hire Registry NHR Nationwide Prisoner Match NPM PurposeThis section describes the IEVS system and how it is used in the CalFresh eligibility determination This section is being revised to include the option of using The Work Number WN for resolving discrepancies and to inform staff of the change in the processing of the FTB Asset Match PolicyAll IEVS data matches listed above except for PVS IRS IFD and BEER must be processed at application and recertification IRS IFD and BEER matches are processed by Quality Eligibility Support Department QESD staff PVS matches contain information that is considered Verified Upon Receipt VUR and must be processed upon receipt When processing matches staff must compare the information to the case record to assist with the determination of eligibility and benefit levels IEVS data must be requested no later than five days after the initial interview and at least 15 days prior to the recertification interview If the IEVS data is received during the application period the information must be used in determining eligibility The granting of benefits must not be delayed waiting for the IEVS data when other information establishes eligibility The following resources are available to assist with the processing of IEVS matches IEVS Processing Guide 11801 Eligibility Policy and Procedures Guide EPPG New Hire Registry NHR Report Processing Eligibility Operations Processing Guide EOPG New Hire registry NHR report Processing Eligibility Operations Processing Guide EOPG Deceased Persons Match DPM Eligibility Policy and Procedures Guide EPPG Work Number WN Express Service 1 Timely Processing of IEVS County of San Diego Health and Human Services Agency HHSA CalFresh Program Guide Income and Eligibility Verification System IEVS Number Page 63118 2 of 2 Potential discrepancies are considered DiscoveredIdentified on the run date or date of receipt of the IEVS match whichever is later Follow up on IEVS data must be completed within 45 days from the date the data is received If a potential discrepancy exists a request for information must be mailed to the customer within 45 days of receipt of the IEVS match to meet timely processing requirements 2 Verification All IEVS information must be independently verified before any case action can be taken except for the PVS data match which is considered VUR for CalFresh Customers must be given the first opportunity to verify the discrepancy If necessary assist the customer to obtain the required information If the household fails or refuses to respond with sufficient information to clear the discrepancy an appropriate thirdparty payroll source such as the WN must be used to resolve IEVS discrepancies Thirdparty payroll sources such as the WN will be considered appropriate income sources for the purpose of verifying IEVS discrepancies If the employer is not associated with a thirdparty payroll source then the employer must be contacted If an appropriate thirdparty payroll source such as the WN provides information beyond what was reported in an IEVS match showing a missed mandatory report over Income Reporting Threshold IRT an attempt must be made to verify the discrepancy by sending a verification letter to the household If the household fails or refuses to respond with sufficient information to clear the discrepancy the income reported by the WNThirdparty payroll source will be considered as verified and will be used to determine eligibility Any Overissuance OI must be assessed based on mandatory reporting rules for the months the customer failed to report income over their IRT If the WNThirdparty payroll source shows current income determine if the income affects current benefit levels Other Program Impacts No impact References ACL 2116 ACL 1978 ACL 1952 ACWDL 122818 ACL 1822 ACL 1741 MPP 20006 Processing Guide 11801 Sunset Date This policy will be reviewed for continuance by 06302024 Approval for Release RICK WANNE Director SelfSufficiency Services