80300A Definitions Action for The action taken by the appropriate county official to take the recipient Civil or former recipient to court Judgment Aid The amount of assistance issued to a recipient Balancing A method for the recovery of all or a portion of an overpayment by applying it against an underpayment Claim ID When a claim overunder payment is determined and authorized in CalWIN it is assigned its own unique ID number Claim ID that is linked to the Eligibility Determination and Benefits Calculation EDBC run and historical data that resulted in the claims creation Client Error A Client Error Overpayment is an overpayment which does not meet Overpayment the criteria to be considered an administrative overpayment a fraudulent overpayment or an IPV Collect See Recovery Demand for The notification to a recipient or former recipient that an overpayment Repayment occurred for which there is a right for judicial restitution Where demand for repayment is appropriate it may be used concurrently with other methods of adjustment Fraud Fraud exists when a person on behalf of himself or others has Knowingly and with the intent to deceive or defraud made a false statement or representation to obtain benefits obtain a continuance or increase of benefits or avoid a reduction of benefits Knowingly and with intent to defraud failed to disclose a fact which if disclosed could have resulted in denial reduction or discontinuance of benefits Accepted benefits knowing that there was no eligibility for those benefits or accepted any amount of benefits knowing that this was greater than the amount to which entitled Made statements which that individual did not know to be true for the purpose of obtaining continuing or avoiding a reduction or denial of benefits Grant Recovery of an overpayment by reducing the grant of a recipient or Adjustment family Intentional A determination made by a state or federal court or pursuant to an ProgramAdministrative Disqualification Hearing that an individual has Violation IPV intentionally Made a false or misleading statement or misrepresented concealed or withheld facts or Committed any act intended to mislead misrepresent conceal or withhold facts or propound a falsity and Committed these acts to establish or maintain CalWORKs eligibility or to increase or prevent a reduction in the amount of the CalWORKs grant Interstate Compact on the Placement of Children ICPC The Interstate Compact on the Placement of Children ICPC is a uniform law that has been enacted by all 50 states the District of Columbia and the United States Virgin Islands to ensure the protection of and provision of services to children who are placed across state lines for foster care or adoption purposes ICPC establishes orderly procedures for the interstate placement of children and fixes responsibility for those involved in placing the child Additional Information wwwchildsworldcagov Intraprogram An intraprogram transfer or intraprogram status change refers to a Transfer IPT change from one part of the same program to the other such as From cash grant to medically needy and vice versa within the same program Changes between CalWORKs and AFDCFC or AFDCFC and KinGAP or CalWORKs and KinGAP Liable The person who is determined to be accountable for the claim Individual overpaymentoverissuance This person will be responsible for collection on the claim via methods such as monthly grant recoupment cash payments or tax intercepts Month of The month in which the county obtained or could have obtained by Discovery taking prompt action information sufficient to support a determination both that an overpayment occurred and the amount of such overpayment NonAn overpayment which is not determined to be fraudulent Fraudulent Overpayment NonMinor A NonMinor Dependent NMD is Dependent A current dependent child or ward of the juvenile court who is at least 18 but less than 21 years of age In foster care under the responsibility of the Agency Child Welfare Services or County probation department and Participating in a Transitional Independent Living Case Plan TILP Overpayment Any amount of aid an AU has received to which it is not eligible This may be all or a portion of the aid payment It includes but is not limited to an immediate need payment a special need payment Employment Services payments or aid paid pending state hearing Recoupment Recoupment is the method of recovering an overpayment by grant adjustments or voluntary grant offset from individuals or the AU Recovery orCollect Grant adjustment voluntary grant offset voluntary cash recovery demand for repayment action for civil judgment and balancing Regrouping When the data ie discovery date error type or claim amount in a claim is changed in CalWIN and EDBC is run again a new EDBC number is assigned and the recalculated claim is assigned a new number based on the new EDBC run The old claim number does not disappear within the system but is closed out as recalculated This allows historical data to remain available for tracking purposes and to create an audit trail SupplementalSee Underpayment Payment Underpaymentor SupplementalPayment An Underpayment occurs when the applicant or recipient receives less than the amount to which the AU is entitled in a given month or months If an underpayment comes to the attention of the HSS reasonable steps to correct the underpayment must be taken Note A payment due to a change in the current months budget is not an underpayment rather it is considered a supplement to the grant Unlocatable Means either of the following 1 When the county is unable to determine the physical whereabouts of the caretaker relative or 2 When the county is able to locate the liable individual but unable to execute a legal process to collect VoluntaryRepayment voluntarily made to the county by a recipient who has Cash incurred an overpayment Recovery Voluntary Voluntary repayment made to the county by a recipients foregoing all Grant Offset or a portion of a grant for which he or she is eligible