County of San Diego Health and Human Services Agency HHSACalWORKs Program Guide Employment Services Activity Documentation and Number Page Reporting Requirements 1of 2 10300A Revision Date May 1 2021 Background Employment Services ES is a comprehensive statewide program designed to enable participants to achieve selfsufficiency through education employment andor training Purpose The purpose of this revision is to add enrollment verification requirements for ES participants enrolled in publicly funded postsecondary education programs Policy CalWORKs recipients are required to participate in ES activities as a condition of eligibility for CalWORKs unless exempt The recipients participation hours and status of assigned ES activities must be monitored verified and documented monthly Proof of Participation Due Date The ES participant is required to submit documentation of participation hours for all assigned activities to the Employment Case Manager ECM by the 5th of the following month If the 5th of the following month falls on a weekend or holiday the documentation will be due on the following business day Acceptable Documentation Timesheets Attendance reports School printouts Any additional documentation needed to verify that participation requirements are met Documentation must include Participants name Hours of participation and corresponding dates Name of the participation site educationaltraining institution employer work experience WEX site or other activityservice provider Name title and phone number of the person verifying the hours if applicable Signature of the person verifying the hours if applicable Date the hours are verified and documentation is signed if applicable Satisfactory progress Educational documentation must include the ECMs determination that the participant is enrolled in an approved course of study and attended regularly during the Report Month ES participants enrolled in publicly funded postsecondary education programs must provide verification of enrollment as defined by the postsecondary education provider which may include but is not limited to a welcome letter or acceptance email from the school proof of registration for the upcoming or current academic period and class schedule when available County of San Diego Health and Human Services Agency HHSACalWORKs Program Guide Employment Services Activity Documentation and Number Page Reporting Requirements 2of 2 10300A A signature of the person verifying participation hours is required for the following documentation Form 116 Monthly Attendance Verification Form 0721 Employment Verification Form 0766 SelfEmployment Income Statement Form 27302 WEXCS Activity Attendance Verification Form 27322 BHS Monthly Activity Attendance Verification Form 27340 ES Activity Attendance Verification Learning Disabilities Report A signature of the person verifying participation hours is not required for the following documentation Official School DocumentsTranscripts Pay Stubs Official employment documents from employer Telephone call to employer The Work Number Satisfactory Progress Determination Review ES participants must maintain satisfactory progress in assigned activities and participate for the required number of hours agreed upon in their ES plan When a potential failure to make satisfactory progress exists an assessment will be completed to address barriers determine if additional resources are needed or an alternative activity is required Supportive Services Review A Supportive Services Review will be completed on a monthly basis to determine ongoing eligibility for transportation ancillary and childcare services References Processing Guide 10300A1 ACL 1580 ACL 1480 ACL 2104 MPP 42701 MPP 4271148 MPP 427121 MPP 4272123 MPP 427502 WVP Rev 102014 Sunset Date This policy will be reviewed for continuance on or by 04302024 Approval for Release Rick Wanne Director Self Sufficiency Services