County of San Diego Health and Human Services Agency HHSACash Assistance Program for Immigrants CAPI Program Guide Number Page Redetermination Procedures 991121 1of 3 Revision 04012021 A Background This section provides policies and procedures for completing the annual redetermination for Cash Aid Program for Immigrants CAPI Purpose This section is revised to incorporate changes to the interview requirement for CAPI redeterminations No Program rules have been changed B Policy Redetermine the CAPI recipients eligibility within 12 months of the recipients initial benefit payment date and within each succeeding 12month period Obtain a completed and signed redetermination form from the recipient and conduct a telephone interview unless the customer requests a facetoface interview Complete a new Authorization for Reimbursement of Interim Assistance SSP 14 Image the completed redetermination form with the recipients original signature Determine the payment amount for any month of the redetermination period see description in 1 below for which a change in circumstance is reported by the recipient or otherwise becomes known Address any overpayments or underpayments made during the redetermination period Correct ongoing payments and issue notices as needed to reflect the information collected during the redetermination Provide the recipient with form 1664 HHSA Voter Registration InterestDeclination Form and California CA Voters Registration form 1 Definitions The redetermination period begins with the first day of the month the initial payment was made or the last redetermination was initiated Disregard the date of application and any months of retroactive payments The period ends with the last day of the twelfth month See the table below for an example 2 Notifying Recipient of Redetermination To notify recipients of the redetermination interview appointment send recipients 11126 Telephone Redetermination Appointment Notice image a copy in the case file Redetermination form CAPI Statement of Household Expenses and Contributions Form SOC 453 if applicable Note Before form SOC 804 is sent to the recipient record the date in the box in the middle of Page 1 the first day of the initial payment month or the date of the last redetermination This form is a 7page County of San Diego Health and Human Services Agency HHSACash Assistance Program for Immigrants CAPI Program Guide Number Page Redetermination Procedures 991121 2of 3 form with an attached single sheet copy of the Changes to Report After the recipient submits the completed SOC 804 detach the single sheet and provide it to the recipient 3 Possible Need for Statement of Household Expenses and Contributions Form SOC 453 The CAPI Statement of Household Expenses and Contributions SOC 453 must be completed for any recipient who is being charged with Inkind Support and Maintenance ISM from within the household This occurs when the recipient is Living in the household of another and Receiving a CAPI payment that is based on the reduced needs payment standard or Being charged with ISM as unearned income 4 Processing of Completed Redetermination Form If an answer on the redetermination form is not consistent with the information in the recipients case obtain clarification andor verification Take the actions or obtain the verifications described in Processing Guide 991121A if either The information given differs from that in the case An affirmative answer is given to any question on the redetermination form 5 Need for New Interim Assistance Reimbursement IAR Authorization at Redetermination Social Security Administration SSA established the protective filing date for Supplemental Security Income SSI eligibility as the date the worker signs the IAR Authorization SSP 14 It is important that the recipient who may be later approved for SSI have a current SSP 14 The SSP 14 is in effect for one year After that year ends Health and Human Services Agency HHSA may not use the Authorization to reimburse the State It is important for each case to contain a current IAR Authorization The County collects IAR on behalf of the State since the State funds CAPI 6 Reapplication for SSI To remain eligible for CAPI the recipient must remain ineligible for SSI solely due to immigration status If the recipient now appears to be potentially eligible for SSI regardless of any previous determinations by SSA refer the recipient to reapply for SSI If the recipient is apparently Then not a qualified noncitizen do not refer them to reapply for SSI a qualified noncitizen or has become a US citizen refer them to apply for SSI A recipient who has been referred to reapply for SSI and who fails to do so within 30 days of receipt of the referral must be discontinued unless there is good cause for not reapplying C Procedure Follow the actions in the policies above and Processing Guide 991121A for annual redeterminations Other Program Impacts None References MPP 49070 ACLs 99106 and 1634 County of San Diego Health and Human Services Agency HHSACash Assistance Program for Immigrants CAPI Program Guide Number Page Redetermination Procedures 991121 3of 3 CAPI Program Guide Letters 25 28 and 36 Sunset Date This policy will be reviewed for continuance by 03312024 Rick Wanne Director Eligibility Operations