County of San Diego Health and Human Services Agency HHSA Cash Assistance Program for Immigrants CAPI Program Guide Redetermination Procedures Number Page 991121 1 of 3 Revision August 1 2019 A Background This section provides policies and procedures for completing the annual redetermination for CAPI Purpose This section is revised for the sunset review No Program rules have been changed B Policy Redetermine the CAPI recipients eligibility within 12 months of the recipients initial benefit payment date and within each succeeding 12month period Obtain a completed and signed redetermination form from the recipient and conduct a facetoface interview Complete a new IAR Authorization SSP 14 Image the completed redetermination form with the recipients original signature Determine the payment amount for any month of the redetermination period see description in 1 below for which a change in circumstances is reported by the recipient or otherwise becomes known Address any overpayments or underpayments made during the redetermination period Correct ongoing payments and issue notices as needed to reflect the information collected during the redetermination Provide the recipient with form 1664 HHSA Voter Registration InterestDeclination Form and CA Voters Registration form 1 Definitions The redetermination period begins with the first day of the month the initial payment was made or the last redetermination was initiated Disregard the date of application and any months of retroactive payments The period ends with the last day of the twelfth month See the table below Event Date Redetermination Period Individual applies for CAPI March 16 2000 Individual receives first CAPI payment May 3 2000 Begins on May 1 2000 first day of the first payment month Redetermination is initiated February 15 2001 Ends on April 30 2001 last day of twelfth month 2 Notifying Recipient of Redetermination To notify recipients of the redetermination interview appointment send recipients Other Client Correspondence OCC CSC 35 Redetermination form CAPI Statement of Household Expenses and Contributions Form SOC 453 if applicable Note Before form SOC 804 is sent to the recipient record the date in the box in the middle of Page 1 the first day of the initial payment month or the date of the last redetermination This form is a 7page form with an attached single sheet copy of the Changes to Report After the recipient submits the completed SOC 804 detach the single sheet and give it to the recipient County of San Diego Health and Human Services Agency HHSA Cash Assistance Program for Immigrants CAPI Program Guide Redetermination Procedures Number Page 991121 2 of 3 3 Possible Need for Statement of Household Expenses and Contributions Form The CAPI Statement of Household Expenses and Contributions must be completed for any recipient who is being charged with Inkind Support and Maintenance ISM from within the household This occurs when the recipient is Living in the household of another and Receiving a CAPI payment that is based on the reduced needs payment standard or Being charged with ISM as unearned income 4 Processing of Completed Redetermination Form If an answer on the redetermination form is not consistent with the information in the recipients case obtain clarification andor verification Take the actions or obtain the verifications described in Processing Guide 991121A if either The information given differs from that in the case An affirmative answer is given to any question on the redetermination form 5 Need for New IAR Authorization at Redetermination SSA established the protective filing date for SSI eligibility as the date the worker signs the IAR Authorization SSP 14 So it is important to the recipient who may be later approved for SSI to have a current SSP 14 The SSP 14 is in effect for one year After that year ends HHSA may not use the Authorization to reimburse the State It is important for each case to contain a current IAR Authorization The County collects IAR on behalf of the State since the State funds CAPI 6 Reapplication for SSI To remain eligible for CAPI the recipient must remain ineligible for SSI solely due to immigration status If the recipient now appears to be potentially eligible for SSI regardless of any previous determinations by the Social Security Administration SSA refer the recipient to reapply for SSI If the recipient is apparently Then not a qualified alien do not refer them to reapply for SSI a qualified alien or has become a US citizen refer them to apply for SSI A recipient who has been referred to reapply for SSI and who fails to do so within 30 days of receipt of the referral must be discontinued unless there is good cause for not reapplying C Procedure Follow the actions in the policies above and Processing Guide 991121A for annual redeterminations Other Program Impacts None References MPP 49070 ACLs 99106 and 1634 CAPI Program Guide Letters 25 28 and 36 County of San Diego Health and Human Services Agency HHSA Cash Assistance Program for Immigrants CAPI Program Guide Redetermination Procedures Number Page 991121 3 of 3 Sunset Date This policy will be reviewed for continuance by 08312022 Approval for Release Rick Wanne Director Eligibility Operations